The Complete Guide to Virtual Data Rooms

A virtual data room is a tool that can save time, money, and resources just by its existence. Inside this protected environment, like Fort Knox, you can store documentation or work with it. You can also conduct various presentations, prepare for entering the stock market, and so on. Read more about virtual data room comparisons here.

What is VDR for?

A virtual data room is necessary for modern business for a variety of tasks:

  • Storage of documentation and work with it. Integrating various services into virtual data rooms allows your team to work unlimitedly with multiple file formats.
  • Conducting transactions. Initially, the technology was developed for this purpose and was a replacement for traditional marketing in a large office space. However, the advent of VDRs has greatly facilitated mergers and acquisitions, the most common type of transaction in modern business.
  • Conducting meetings with colleagues or investors. Many services allow you to hold conferences and presentations right inside the program. In this, they resemble board portals.

And, of course, safety. The main advantage of VDR over conventional cloud storage is the perfect protection of your data. There is no chance that the password will be transferred to a third party thanks to multi-stage authentication, and all data is securely encrypted.

What cyber attacks does the data room protect against?

As a rule, it does not matter what kind of infrastructure you use – local or cloud. However, if the data you’re transmitting has value, someone will want to get it. The actions of intruders can be divided into two main types – distributed and targeted attacks.

  • Distributed cyberattacks use a botnet and are aimed simultaneously at many users and company resources. As a rule, such attacks use leaked databases of organizations and users.
  • Targeted attacks (APTs) are pre-planned “attacks” against a specific company or infrastructure. In these incidents, the attacker not only gains access to internal resources but also remains on the company’s network until he is discovered – it can be days, months, or even years. Hackers carry out targeted attacks with high technical competencies. They use automated tools, determine attack vectors independently, and exploit 0-day vulnerabilities and some system features based on their experience.

Cyber ​​attacks are dangerous for both ordinary users and businesses. Therefore, all technologies integrated into virtual data rooms aim to protect against them.

This type of cloud storage differs markedly from standard clouds such as Dropbox or Google Drive. The probability of hacking is very small, and even if an attacker can somehow miraculously get the files, they will be fragmented and encrypted.

To protect documentation, methods such as encryption (of the same type as in the best banks in the world), double or triple authentication, complex password generation, and access levels are used – each employee can get one or another access to the file (view only, the ability to edit or the ability to download), and some files can be closed completely from those who should not see them.